Once your practice closes, the records must be maintained by another health care
provider, the administrator of your estate, or a designee who has agreed to maintain
the records. The new custodian of records must write to the applicable health occupations
board (physicians must notify the Board of Physicians) that the records will be
maintained in compliance with state law. In pursuing the destruction of the records,
the new custodian, after the required five (5) year period has elapsed, must provide
the patients with the proper notice for destruction or publish a notice in the daily
newspaper with the proposed date of destruction, and location where records can
be obtained, for patients desiring to retain their own medical records.
To notify the Board of the designee for the medical records, email Maureen.Sammons@maryland.gov.